Sednio
byFrom the first email to the paid invoice, in one place.
Sednio is the system our own companies run on. Incoming mail lands on the right deal by itself. The offer, the proforma and the contract come out of the deal card in the client’s language. The owner sees where every job stands, whose move it is and what happens next, without asking anyone.
- Request
- Finding an offer
- Offer with client
- Order
- Delivery
- Settlement
From the first email to the paid invoice, in one place.
Each window below is a working model of the product, with fictional companies and figures. It is a few screens, not the whole product — Sednio alone has several hundred, and here are the ones a working day runs through. The real products look the same; the data will be yours.
Nothing needs your decision. Sednio continues on its own.
Business as usual: nothing out of the ordinary.
Drafting the reply to Nowak Budownictwo
Weber Landtechnik: offer sent Monday, reminder goes out Friday.
Click around. Companies and figures are fictional, nothing is sent anywhere.
- 01Mail that knows its deal
Every incoming email is attached to the deal it belongs to, by number, by sender, by attachment. Nothing waits in an inbox for someone to notice it.
- 02Offers and proformas from the card
Lines, prices, currencies, VAT by the buyer’s country. Branded PDF in Polish, English, German or Russian, numbered automatically.
- 03One scale of where the deal is
Request, finding an offer, offer with the client, order, delivery, settlement, done. The stage is derived from facts, not typed by hand.
- 04Whose move it is
The platform knows when the other side has gone quiet after your letter and drafts the reminder. You approve, it goes.
- 05Warehouse, parts and documents
Stock, spare parts with manufacturer numbers, factory catalogues, contracts and invoices, all tied to the deals they belong to.
- 06AI staff that do the routine
Drafting replies, reading a supplier’s price list into a calculation, preparing a monthly package for the accountant. Every action is logged and costs are visible.
One workspace instead of five office salaries.
Sednio and Kivnu take over the office routine that used to need people: mail, offers, documents, reminders, the accountant’s package, social media. Productivity stays; the payroll does not grow. The people you keep do what needs a person: sell, repair, decide.
- Sedniodoes the work of
Sales assistant
Read the mail, wrote the offers, chased the answers.
Every email lands on its deal, the offer comes out of the card on your letterhead, the reminder is drafted the day the client goes quiet.
- Sedniodoes the work of
Office manager
Numbered documents, kept contracts and invoices in folders, knew where everything was.
Proformas, contracts and invoices are numbered automatically and attached to their deals. Anyone finds any paper in seconds.
- Sedniodoes the work of
Accountant’s assistant
Collected invoices, matched bank statements, prepared the monthly package.
Bank statements are read in and matched line by line; the monthly package for the accountant is one click.
- Sedniodoes the work of
Warehouse clerk
Kept the stock list, wrote arrivals and releases, prepared shipping papers.
Stock, arrivals, releases, CMR and export papers live on the deals they belong to.
- Sedniodoes the work of
Translator
Turned offers and letters into German, English, Russian.
Documents and replies go out in the language of the recipient: Polish, English, German, Russian.
- Sedniodoes the work of
Dispatcher
Asked everyone where every deal stands and who is waiting for whom.
The morning summary says what needs a decision, what is at risk and whose move it is. Nobody has to ask.
The people who sell, repair, drive and decide. The platform takes the routine around them, not their work.
Your numbers, in your currency. Nothing is sent anywhere.
This is what the routine costs today. Sednio takes it over for a fraction of that; the exact figure for your company is in the offer we send after the demo.
Ask for a calculationSednio: the company in one workspace.
The platform grew inside a machinery trading and service company and covers the whole path of a deal: from the first email to the paid invoice and the accountant’s package. Every module is in daily use.
- 01
Mail that knows its deal
Company mailboxes live inside the platform. Every incoming email lands on its deal.
- Incoming mail attached to deals by number, sender and attachment
- AI reply drafted in the language of the letter, you approve
- Queue for what could not be attached: one decision, not a search
- Sent mail, drafts, scheduled sending and mail rules
- Signatures and sender identities per company and person
- 02
Deals on one scale
Every enquiry and deal on the same seven-step scale, with facts deciding the stage.
- Request, supplier inquiry, supplier quote, offer with client, confirmed, order, shipped
- Whose move it is: yours, the client’s, the supplier’s, the bank’s
- Next step written down and a reminder drafted when the other side goes quiet
- Deal timeline: mail, money, warehouse and documents in one feed
- Issues, decisions and review notes on the card
- 03
Costing, offers and documents
From a supplier’s price list to a branded PDF the client can sign.
- Calculation from brand price lists with dealer discount and margin
- Offer, proforma, contract and invoice on your letterhead, numbered automatically
- Currencies and VAT by the buyer’s country, exchange rate fixed per deal
- Polish, English, German and Russian documents
- Revisions kept: every version of the offer stays on the card
- 04
Warehouse, shipment, export
What is on the shelf, what is arriving, what is leaving and with which papers.
- Stock items with manufacturer numbers and prices
- Arrivals and releases tied to deals
- Shipments with carriers, delivery places and CMR
- Export documents and customs codes
- Machines and parts catalogue with technical documents
- 05
Money and the accountant
Invoices, bank statements and expenses reconciled with deals, then packed for the accountant.
- Sale and purchase invoices linked to deals
- Bank statements read in and matched line by line
- Expenses by category: transport, subscriptions, bank
- Monthly package for the accountant with one click
- Deadlines and open questions in one place
- 06
AI staff
Not a chat box: a roster of AI employees with roles, training and exams.
- Roles: mail reply, price-list reading, translation, accountant’s package, research
- Hiring, training on your knowledge, exam before duty
- Every action logged, every cost visible
- Approvals: nothing goes out without your yes where you want it
- Assistant on every screen, aware of the deal you are looking at
- 07
Clients, suppliers, dealers
Who is who, who owes whom an answer, and how you work with each brand.
- Companies and contacts with requisites and history
- Suppliers per brand, routes and conditions
- Dealer network and dealer prices
- Service cases with machines and history
- Exhibitions radar: fairs, deadlines, outcomes
- 08
Your instance, your rules
A dedicated installation for your company, in your language, under your domain.
- Separate database per company: nothing is shared
- Interface in Polish, English, German and Russian
- Two-factor login, roles and access rights
- Company card: requisites on every document from one place
- Runs on our server or yours
Everything listed here is in the product today, not on a roadmap. What is not there yet we say on request.
- 01Week 1: your mailbox
We connect your company mailboxes. From the first hour every incoming email lands on a deal or waits in one queue for a decision.
- 02Week 2: your deals
Open deals move in with their history. Offers and proformas start coming out of the deal card on your letterhead.
- 03Week 3: warehouse and documents
Stock, parts and factory catalogues are loaded. Contracts and invoices attach to their deals.
- 04Week 4: the team works
AI staff take over drafts, reminders and the accountant’s package. You approve, they do.
- Where does the data live?
- On your own server, in your own database, under your own domain. We can host it for you or hand over the procedure for your administrator.
- Does it replace the accounting software?
- No. It prepares the monthly package for your accountant and reconciles bank statements with deals; the books stay with the accountant.
- How is it priced?
- A monthly subscription per instance plus a one-time implementation. The exact figure depends on the number of mailboxes and companies; we tell it before the first week, not after.
- Machinery and equipment dealers with sales, parts and service
- Contractors and installers who quote from site requests
- Manufacturers and workshops that price from enquiries
- Trading and logistics companies with many parallel deals
In daily use in our own companies. For clients it is delivered as a dedicated instance: your own server, your own data, your own domain. Implementation takes a few weeks and starts with your real mailbox and your real deals. Ask for a demo and we will walk through it on your examples.
Tell us how your work comes in, and we will say what Sednio takes over.
The demo is open on this site: click through it yourself, nothing to arrange. Answer the seven questions in the form and the offer arrives in your configuration. If you would rather we walked through your own requests and documents with you, ask and we will.